North Dakota Archaeological Association
CONSTITUTION OF THE NORTH DAKOTA ARCHAEOLOGICAL ASSOCIATION

Revised 2019

Article I. Name

The name of the Association shall be the NORTH DAKOTA ARCHAEOLOGICAL ASSOCIATION.

Article II. Objectives

Objectives of the Association are:

1. To organize people interested in archaeology;
2. To foster the study and teaching of archaeology;
3. To promote the scientific investigation, preservation, and publication of archaeological information;
4. To enlist the aid of all citizens in reporting, preserving, and recording any archaeological sites.

Article III. Organization

1. Elected offices of the Association shall be as follows: President, Vice-President, Secretary-Treasurer, and Newsletter Editor. These officers shall constitute the Executive Committee.
2. There also shall be a Journal Series Editor appointed by the Executive Committee.
3. The term of office of elected members of the Executive Committee shall be two calendar years from the date of election. The term of office of the Journal Series Editor shall be established by the Executive Committee.
4. The Executive Committee is empowered to administer the affairs of the Association.
5. The President may appoint any number of committee chairmen required to carry out his responsibilities.
6. A quorum of the Executive Committee shall consist of at least three of the four members.
7. The Executive Committee shall meet at least once a year at the call of the President or Vice-President and at such other times as the President or Vice-President may determine.
8. The Executive Committee is responsible to the membership for the administration of the affairs of the Association and for the formulation of the policies of the Association. A meeting may be called at any time by a quorum of the Executive Committee.
9. All funds raised by, or received on behalf of the Association shall be used solely for the promotion of the objectives of the Association.
10. Custody of the funds, library, and other properties of the Association is vested in the Executive Committee.

Article IV. Membership

There shall be several types of membership in the Association, namely:

1. Individual
2. Family
3. Student
4. Institutional

Member in good standing are entitled to vote and hold office in the Association. A member in good standing shall be one who has paid the prescribed dues for the current year. Family membership allows the registering of two votes for the family holding this type of membership. Institutional members are not entitled to vote or to hold office. Membership dues shall be reviewed and determined periodically by the Executive Committee.

Article V. Presiding Officer

The President, or in absence of the President, the Vice-President, or in absence of the Vice-President, a chairman pro tem, shall preside at all meetings of the Association.

Article VI. Meetings of the Association

An Annual Meeting of the Association shall be held each year by the end of May, for transaction of general business, including the election of officers of the Association.

Article VII. Vacancies

If a vacancy shall occur in any office of the Association, it shall be filled by election at the next regular meeting of the Executive Committee and the person so elected shall hold office for the unexpired term of the member vacating that office.

Article VIII. Audit

1. Financial records of the Association shall be audited at the Annual Meeting by an independent committee of two persons selected from the membership before the meeting, and results of the audit shall be reported at the Annual Meeting.
2. The financial year of the Association is the period of twelve months beginning the first day of January and ending the last day of December the same year.

Article IX. Amendment

This constitution may be altered or amended at the Annual Meeting of the Association, or at the General Meeting, if written notice of the amendment is given at least one month prior to the meeting to all voting members. A quorum for this purpose shall be a simple majority of the members. Such amendments must be ratified by a majority of members present at the meeting.

Article X. Dissolution

In the event of dissolution of the Association, all remaining financial assets will be distributed to one or more charitable or non-profit organizations to be determined by the Executive Committee.

Article XI. Duties of the Officers and Journal Series Editor

PRESIDENT: It shall be the duty of the President to preside at all meetings of the Association and of the Executive Committee, and to perform such other duties as ordinarily pertain to that office.

VICE-PRESIDENT: In the absence of the President, the Vice-President shall preside over meetings of the Association and of the Executive Committee, and shall perform such other duties as pertain to that office.

SECRETARY-TREASURER: It shall be the duty of the Secretary-Treasurer to record attendance at meetings and to conduct such correspondence as required. It shall also be the duty of the Secretary-Treasurer to have custody of all funds, to account for same at the Annual Meeting or as such other time as may be required by the Executive Committee. Upon retirement, the Secretary-Treasurer shall turn over to the succeeding officer or to the President, all funds, books of account, or other Association property.

NEWSLETTER EDITOR: It shall be the duty of the Newsletter Editor to compile information relevant to the objectives of the Association and interests of the membership, and to publish such information in four issues of the newsletter per year.

JOURNAL SERIES EDITOR: It shall be the duty of the Journal Series Editor to solicit and consider manuscripts for the Journal of the Association. The Journal Series Editor also shall be responsible for the format and general content of the Journal and oversee its production and distribution.

BYLAWS OF THE NORTH DAKOTA ARCHAEOLOGICAL ASSOCIATION

2014

ARTICLE I – NAME

Section 1: The organization shall be known as the North Dakota Archaeological Association.

ARTICLE II – OBJECTIVES

Section 1: The North Dakota Archaeological Association is a nonprofit organization dedicated to the preservation and study of archaeology.

Section 2: Objectives of the Association are:
1. To organize people interested in archaeology;
2. To foster the study and teaching of archaeology;
3. To promote the scientific investigation, preservation, and publication of archaeological information;
4. To enlist the aid of all citizens in reporting, preserving, and recording any archaeological sites.

ARTICLE III – ORGANIZATION

Section 1: The Association shall have the following elected offices: 1) President, 2) Vice- President, 3) Secretary-Treasurer, and 4) Newsletter Editor. These offices shall constitute the Executive Committee.

Section 2: Elected office may be held by any member in good standing.

Section 3: Section 3 was removed as per the amendment passed on Saturday, May 17, 2014 at the Annual Meeting.

Section 4: A professional archaeologists from the membership shall be appointed by the Executive Committee to serve as Journal Series Editor.

Section 5: The term of office of the Executive Committee shall be two calendar years from the date of election.

Section 6: The term of office of the Journal Series Editor shall be established by the Executive Committee.

Section 7: The Executive Committee is empowered to administer the affairs of the Association.

Section 8: Committee chairpersons may be appointed by the President from the membership as needed to assist in carrying out responsibilities of the Executive Committee.

Section 9: A quorum of the Executive Committee shall consist of at least three of the four members.

Section 10: The Executive Committee shall meet at least once a year at the call of the President or Vice-President and at such other times as the President or Vice- President may determine.

Section 11: The Executive Committee is responsible to the membership for the administration of the affairs of the Association and for the formulation of the policies of the Association. A meeting may be called at any time by a quorum of the Executive Committee.

Section 12: Funds raised by, or received on behalf of the Association shall be used solely for the promotion of the objectives of the Association.

Section 13: Custody of the funds, library, and other properties of the Association is vested in the Executive Committee.

ARTICLE IV – MEMBERSHIP

Section 1: Membership in the Association shall include the following categories: 1) Individual adult, 2) Family, 3) Student, and 4) Institutional.

Section 2: Institutional members are not entitled to vote or to hold offices in the Association.

Section 3: Family membership allows the registering of two votes for the family holding this type of membership.

Section 4: A member in good standing shall be one who has paid the prescribed dues for the current year.

Section 5: Membership dues shall be reviewed and determined periodically by the Executive Committee.

Section 6: Upon recommendations of the Executive Board, dues may be changed by simple majority vote of members in good standing at the Annual Meeting.

ARTICLE V – PRESIDING OFFICER

Section 1: The President, or in absence of the President, the Vice-President, or in absence of the Vice-President, a chairman pro tem, shall preside at all meetings of the Association. 

ARTICLE VI – MEETINGS OF THE ASSOCIATION

Section 1: An Annual Meeting of the Association shall be held each year by the end of May.

Section 2: Election of officers shall be held at the Annual Meeting.

Section 3: Section 3 was removed as per the amendment passed on Saturday, May 17, 2014 at the Annual Meeting.

ARTICLE VII – VACANCIES

Section 1: Vacancy in any office of the Association shall be filled by election at the first regular meeting. The person elected shall hold office for the duration of the unexpired term of the member vacating the office.

ARTICLE VIII – AUDIT

Section 1: Financial records of the Association shall be audited at the Annual Meeting by an independent committee of two persons selected from the membership before the meeting.

Section 2: Results of the audit shall be reported to the membership at the Annual Meeting.

Section 3: The financial year of the Association is twelve months, beginning the first day of January and ending the last day of December the same year.

ARTICLE IX – AMENDMENT

Section 1: The constitution may be altered or amended at the Annual Meeting of the Association, or at the General Meeting, if written notice of the amendment is given at least one month prior to the meeting to all voting members. A quorum for this purpose shall be a simple majority of the members. Such amendments must be ratified by a majority of members present at the meeting.

ARTICLE X – DISSOLUTION

Section 1: In the event of dissolution of the Association, all remaining financial assets will be distributed to one or more charitable or non-profit organizations to be determined by the Executive Committee.

ARTICLE XI – DUTIES OF OFFICERS AND JOURNAL SERIES EDITOR

Section 1: The President shall preside at all meetings of the Association and of the Executive Committee and perform such duties as ordinarily pertain to that office.

Section 2: The Vice-President shall preside over meetings of the Association and of the Executive Committee in the absence of the President and perform such other duties as pertain to that office.

Section 3: The Secretary-Treasurer shall record attendance at meetings and conduct correspondence as required.

Section 4: The Secretary-Treasurer shall have custody of all funds and will be accountable for same at the Annual Meeting or at other times as may be required by the Executive Committee. Funds should be held in a bank account in the name of the Association. The bank may be in a municipality convenient for the officer.

Section 5: Upon retirement, the Secretary-Treasurer shall turn over to the succeeding officer or to the President, all funds, books of account, or other Association property.

Section 6: The Newsletter Editor shall compile information relevant to the objectives of the Association and interests of the membership, and to publish such information in four issues of the newsletter per year.

Section 7: The Journal Series Editor shall solicit, accept, and arrange editing of all manuscripts submitted to the Journal of the North Dakota Archaeological Association.

Section 8: The Journal Series Editor shall be responsible for the format and general content of the Journal, as well as for the production schedule.

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